RULES AND REGULATIONS 2023
- Test Pieces
- Entries and Entry Forms
- Program Procedures
- Awards and Trophies
- Complaints and Protests
- Syllabus and Program
- Correct Class
- Tips for Creating a Good Video Performance
- 1. The competitions shall be under the management of The Board of Directors of The Kiwanis
Music Festival of London Inc. hereinafter called "The Board".
- 2. All matters not dealt with in these rules shall be submitted to "The Board" whose decisions on
such matters shall be final and binding on all concerned.
- 3. All competitions shall be open to non-professionals only. For the purpose of these competitions,
a non- professional shall be defined as: "any person whose principal means of livelihood is not
obtained from the professional practice or teaching of music, even though he/she may from time
to time accept remuneration for musical services rendered."
4. When age limits are specified, competitors must be of the prescribed age on December 31, 2022.
- 5. University music performance majors must only enter classes at the open level.
- 6. Competitors may enter as many classes as they wish, providing that level restrictions are strictly
- 7. Competitors may enter the same class more than once with one or two additional selections at the
8.The Board" recommends that test pieces in all solo classes, except Brass and Woodwinds, be played
or sung from memory. Memorization gives the impression of superior preparation and provide a
more polished performance. Brass and Woodwinds are exempt from memorization at all levels.
9. All competitors, except Brass and Woodwinds, selected to represent our festival at the Provincial
Finals will be required to perform from memory as required by the provincial rules. The Ontario
Music Festivals Association does not require memorization for any levels in Brass or Woodwinds.
10. All test pieces in solo classes must be performed in the prescribed key except where stated. In
vocal classes where candidates are 20 years and under, the keys may be transposed up or down
one tone, provided the adjudicator is advised before the class begins. However, in classes
where any standard editions are used, only the printed key may be used. Folk songs and
Broadway songs may be performed in any key suitable to the candidate's vocal range.
11. Vocal numbers may be sung in either the original language or English, if the adjudicator is
advised before the start of the class.
12. On the entry form the class number, title, composer, and playing time must be indicated for
all OWN CHOICE selections to ensure processing. Playing times are crucial for scheduling.
13. Competitors must not exceed the time limit stated in the syllabus. The adjudicator may stop
any competitor who exceeds such limit.
14. In ALL classes the competitor must provide a copy of the music (conductor's score
where applicable) for the adjudicator's use. This will be given to the adjudicator's secretary
immediately preceding the respective competition and received from the secretary immediately
following the competition. If original music is not provided, the student will receive adjudication
15. A competitor may not perform the same test piece in more than one class at the same festival.
16. All music selections are “own choice” but must conform to the Royal Conservatory of Music
(RCM) or Conservatory Canada (CC) Syllabi for solo classes.
17. Entrants must perform One or Two Selections at the same level and at the level in which the
competitor is currently studying.
18. Competitors must count one or more movements of a multi-movement work as one selection
only but must conform to the time restrictions of the class entered.
19. Entrants may enter in more than one instrument Section.
ENTRIES AND ENTRY FORMS
20. All entries must be submitted electronically. Each contestant must submit a separate electronic
entry form for each class entered. Correct spelling of the teacher's name, address and phone
number and accompanist, if any, is also important. All entries must be filled in, INCLUDING
PERFORMING MINUTES, accompanied by the entry fee and received on or before the entry
closing date. For Festival 2023, the closing date is Wednesday, December 21, 2022. Forms that
are incomplete will be returned to the applicant. For small ensembles (duets, trios, etc.) only
one form is required showing names, instrument, and date of birth of each entrant.
Correspondence will be directed to the person responsible for submitting the entry form.
LATE ENTRIES WILL NOT BE ACCEPTED.
21. All entry fees will be paid electronically. Entry fees will not be refunded, except where the
Entry is rejected by "The Board". Competitors desiring to withdraw their entry should contact
the Festival Office as early as possible. Entry fees and donations may be made using PayPal or
e-transfer. The links to PayPal and e-transfer are in the entry form.
22. A competitor's Admission Form showing the date(s) and time(s) of the entrant's competitions
will be sent to every competitor or may be sent in care of your teacher. This form serves two
* It serves as the admission ticket for the competitor and their accompanist, ONLY!
* It notifies the contestant of possible conflicts, and provides them the time to notify the
festival office to seek a solution.
23. Each competitor must supply his/her own accompanist.
24. A competitor may be disqualified if he/she is not ready to compete within 10 minutes of
being called. A class will not be delayed to accommodate latecomers, but the adjudicator's
secretary may change the order of performance in a class to accommodate those who have
been competing at other locations.
25. A chord may be given on the piano at the beginning of each piece of unaccompanied music.
26. At the discretion of the adjudicator, two or more competitors awarded the highest marks in
their class may be selected to compete in a final test.
27. "The Board" may split any class with large entry numbers into two or more groups of
approximately equal numbers. Awards and certificates will be issued for each group (splits)
as a separate class. For Special “T” Trophy Classes, including individual split classes, the
winning competitor from each with the highest mark, or adjudicator’s recommendation, will
compete in the actual trophy class.
28. "The Board" reserves the right to appoint additional or substitute adjudicators.
AWARDS AND TROPHIES
29. In 2023, we will be presenting awards and trophies.
30. In 2023, we will award Gold, Silver, Bronze, and Merit Awards for schools. We will also
award $50 for selected Gold Awards earned by a school. Classes eligible for a Gold Prize
$50 award will be listed with “P” in the School Section of the Syllabus.
Bands: 1601. 1602, 1603, 1604, 1605, 1606, 1607. 1608, 1609, 1610, 1611, 1612, 1613, 1614.
Choirs: 1620, 1621, 1622, 1623, 1626, 1627, 1628.
Orchestras: 1640, 1641, 1642, 1643, 1644, 1645, 1647, 1648.
Ensembles: Guitar 1635, Percussion 1661
Bands: 1615, 1616, 1617.
Choirs: 1630, 1631, 1632.
Orchestras: 1649, 1650, 1651, 1652, 1653, 1654.
31. For 2023, we will award First, Second and Third place certificates as recommended by
32. In non-competitive classes, entrants will receive a Certificate of Performance to
recognize their achievement in the festival.
33. Competitors will be presented Awards in accordance with the following minimum marks:
Criteria for First, Second or Third Place Certificates
1st place certificate – minimum 80 marks
2nd place certificate – minimum 77 marks
3rd place certificate – minimum 75 marks
Criteria for Gold, Silver, Bronze and Merit Awards
Awarding Gold, Silver, Bronze and Merit Awards are related to external standards,
the accomplishment of all groups at their individual level of development. An award
does not represent a comparison between the groups that are present in one class in
- Gold Award. This award recognizes a performance that is well prepared and musical,
with some aspects of the performance that elevates it beyond mere technical mastery of the
selection. It should be a memorable event in the artistic life of both the audience and performer,
recognizing the developmental level of the group and the repertoire.
- Silver Award. This award recognizes a performance that is technically well prepared, with
few minor flaws. It reflects a solid performance that demonstrates mastery of the technique,
with a basic understanding of the musical materials contained in the selection, recognizing the
developmental level of the group and the repertoire.
- Bronze Award. This award recognizes a performance that has a solid technical foundation
with few major deficiencies in technique or musicianship, recognizing the developmental level
of the group and the repertoire.
- Award of Merit. This award recognizes a performance that demonstrates a basic level of
technical preparation, with a sense of preparation and technical development, recognizing
the developmental level of the group and the repertoire.
34. Each competitor will receive the adjudicator's written report.
35. Certificates will be presented to winners. Certificates will be withheld if the above mark
standards have not been met.
COMPLAINTS AND PROTESTS
All teachers, parents and students are forbidden from approaching any adjudicator at any time
during or following the festival with the intent to debate an outcome or an award. Anyone violating
this directive will be removed from the class and forbidden from attending any other classes for the
duration of the festival. All complaints must be submitted in writing to “The Board” which will deal
with the complaint. All decisions by “The Board” will be final and not open to further debate. It
must be accepted that the appeal of the festival is found in the “spirit” of the event and not
necessarily the detailed analysis of all outcomes. Award choices by adjudicators can be motivated by
potential and a perceived need for encouragement and not necessarily on marks and placements
alone. There must be a place for the subjective in the arts.
36. Decisions made by the adjudicator are final.
37. ANY COMPLAINT OR PROTEST MUST BE MADE IN WRITING, DURING THE
FESTIVAL, TO "THE BOARD".
38. Failure to comply with the rules and regulations shall disqualify the competitor.
39. At the discretion of “The Board", any competitor may be invited to perform at a concert
without remuneration or payment for incidental expenses.
Syllabus and Program
PAPER COPIES OF THE SYLLABUS AND PROGRAM WILL NOT BE PUBLISHED FOR
THE 2023 FESTIVAL
ENTERING CORRECT CLASS(ES) IS THE RESPONSIBILITY OF THE COMPETITOR.
ENTRY FEES COVER ONLY ABOUT HALF OF THE COST OF OPERATING THE FESTIVAL.
The remainder must be covered by donations and advertising sales. Donations to the Kiwanis
Music Festival of London are greatly appreciated. An income tax receipt will be issued for
donations of S10 or more.
When ordering music, please allow at least 6-8 weeks for delivery, as music is frequently out of stock
and may need to be specially ordered.
It is unlawful to copy any portion of music or text without authorization from the copyright holder.
To do so is a violation of the Canadian Copyright Act. It is unfair to deny the author/composer just
recompense for work that may represent years of effort. Photocopying of copyright music for the
purpose of performance is illegal. No photocopies, computer- generated copies or copy derived from
computer programmes will be allowed in this Festival in any case whatsoever, unless they show
legal authorization by the publisher.
GENERAL GUIDELINES FOR CHOIRS, BANDS AND ORCHESTRAS
All competitors should be aware that churches and schools allow the festival to use their space for
Therefore, leave the rooms as you found them, so that we will be welcomed back.
i The conductor or delegated member of the teaching staff must be directly responsible for their
students from the time of arrival to departure.
ii A room will be assigned to each choir, band. or orchestra. In some situations different schools
will share a room. Adult supervision must be present at all times when the students are in the
iii A prompt will occur when choirs, bands or orchestras will go to their assigned area in the concert
iv Students are expected to stay in the concert hall with their group until their class has been
adjudicated and dismissed.
v Students may not travel back and forth between practice rooms and the concert hall. Please alert
the Hall Manager when bussing schedules interfere with times of performances.
vi BANDS AND ORCHESTRAS: The host school will automatically provide the following heavy
percussion equipment - three tympani and one bass drum. Further equipment can be provided
UPON EARLIER REQUEST to Shawn Chabot at Saunders S.S. (519-452-2770) such as additional
tympani (up to 7), chimes, gong, and mallet keyboards. Beyond that, all participating schools MUST
PROVIDE THEIR OWN EQUIPMENT such as: snare drums, all cymbals, all sticks, small specialty
equipment, etc. RISERS WILL NOT BE PROVIDED.
A special series of evening competitions will be held, featuring the most advanced Bands, Orchestras,
And Choirs, as well as the Young-Ja Park Memorial Piano Competition, and the Rose Bowl
Competition for soloists. Tickets for these special competitions will cost $3.00 cash, for each event,
and will be available at the door (sorry, debit & credit card facility not available).
Guests may purchase a single session admission, at a cost of $3.00 cash for daily classes. The $10.00
FESTIVAL V.I.P. PASS is good for admission to all events during the Festival. The V.I.P. Pass
does not include admission to the Stars of the Festival Concert on Wednesday, May 24, 2023. Admission
is $15.00 per person for the Stars Concert. Children 12 years and under are admitted at no charge.
VIDEOS, FLASH CAMERAS, INTERVIEWS, RECORDING DEVICES
Due to the privacy act:
. photography or recording of any kind, using any type of camera or other electronic equipment,
is not permitted during performances.
. no video or audio recording of adjudicator's remarks.
Signs will be posted in every hall prohibiting the use of all recording devices.
If charges are laid, the photographer/operator assumes 100% liability. The Kiwanis Music Festival of
London is absolved from any further responsibility.
Entry fees cover approximately HALF of the costs of producing this Festival. The remainder must be
covered by donations, admission fees, program and advertising sales. Volunteers handle all the
activities. We ask that you join with our volunteers, through these event fees, in making the
festival possible for the youth of our city.