Rules and Regulations
Notices
Management
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The competitions shall be under the management of The Board of Directors
of The Kiwanis Music Festival of London Inc. hereafter called "The
Board".
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All matters not dealt with in these rules shall be submitted to "The
Board" whose decisions on such matters shall be final and binding
on all concerned.
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Eligibility
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All competitions shall be open to non-professionals only. For the
purpose of these competitions, a non-professional shall be defined
as: "any person whose principal means of livelihood is not obtained
from the professional practice or teaching of music, even though
he/she may from time to time accept remuneration for musical services
rendered."
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Where age limits are specified, competitors must be of the prescribed age on the first day of January in the year of the festival
to be entered.
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University music performance majors must only enter classes at the open level.
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Competitors may enter as many classes as they wish, providing that
age restrictions are strictly observed.
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Competitors may not appear more than once in any one class. (i.e.
perform as a part in two duets or ensembles in the same class). This
rule does not apply to accompanists or conductors.
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Competitors in choral groups, bands and orchestras must be bona fide
members of their respective organizations and where applicable must
be enrolled as students in the school represented.
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Conductors may be either professional or non-professional, and may
conduct any number of organizations in the same class or otherwise.
Conductors/coaches must not sing with their choral groups, or play
with their band, orchestra, or ensemble.
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Test Pieces
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"The Board" recommends that test pieces in
all solo classes be played or sung from memory. This will give the
impression of superior preparation and provide a more polished performance. However all competitors must perform solo pieces by memory in Open Classes and Rose Bowl Competition.
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Individual performers and ensembles must provide
their own music stands. Conductors of large ensembles would be
wise to check with "The Board".
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All competitors selected to represent our festival at
the Provincial Finals will be required to perform from memory as required
by the provincial rules.
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All test pieces in solo classes must be performed in
the prescribed key except where stated. In vocal classes where
candidates are 20 years and under, the keys may be transposed up or
down one tone, provided the adjudicator is advised before the
class begins. However, in classes where any standard editions are
used, only the printed key may be used. Folk songs and Broadway songs
may be performed in any key suitable to the candidate's vocal range.
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Choral and vocal numbers may be sung in either the original language or English, as long as the adjudicator is
advised before the start of the class.
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On the entry form the class number, title, composer,
and playing time must be indicated for all OWN CHOICE selections
to ensure processing. Playing times are crucial for scheduling.
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Competitors must not exceed the time limit stated
in the syllabus. The adjudicator may stop any competitor who exceeds
such limit.
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In ALL classes, the competitor must provide a copy
of the music (conductor's score where applicable) for the adjudicator's
use. This will be given to the adjudicator's secretary immediately
preceding the respective competition and received from the secretary
immediately following the competition.
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For bands in Section 93, two copies of the
conductor's score must be provided by the competitor for the two adjudicators.
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A piece that has been selected as a test piece may
be used only in that class.
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A competitor may not perform the same test piece
in more than one class at the same festival.
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Entries
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Each contestant must submit a separate entry form
for each class entered. We suggest filling in common information
on the entry form, then making photocopies, before completing the different information. Correct spelling of the teacher's name,
address and phone number and accompanist, if any, is also important.
HOWEVER, IF YOU MAKE AN ELECTRONIC ENTRY, ONE OR MORE CLASSES FOR
AN ENTRANT MAY BE SUBMITTED ON THE ELECTRONIC REGISTRATION ENTRY FORM.
All entries must be completely filled in, on the prescribed
form, accompanied by the entry fee and received on or before the entry
closing date. The conductor or other qualified official, may sign
on behalf of the choral group, band, orchestra or ensemble. In small
ensembles (duets, trios) only one form is required showing names and
addresses, and only one admission form will be mailed in return.
Entry fees will not be refunded, except where the entry
is rejected by "The Board". Competitors desiring to withdraw
their entry should contact the Festival Office as early as possible.
Failure to participate in all classes entered and programmed will
influence the awarding of Awards.
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Entries must reach the festival office on or before Saturday, December 6, 2008. Forms that are illegible or incomplete
will be returned to the applicant. An additional processing fee of
$5.00 will be charged. Payment must accompany changes and be resubmitted
by the date specified. N.S.F. cheques will incur a $15.00 fee. Mail
early. LATE ENTRIES WILL NOT BE ACCEPTED.
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Program Procedures
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A competitor's Admission Form showing the date(s) and time(s) of
the entrant's competitions will be sent to every competitor in care
of your teacher. This form serves two functions:
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* it serves as the admission ticket for the competitor and
their accompanist, ONLY!
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* it notifies the contestant of possible conflicts, and provides
them the time to notify the festival office to seek a solution.
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Each Competitor Must
Supply His/Her Own Accompanist.
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A competitor may be disqualified if he/she is not ready to compete
within 10 minutes of being called. A class will not be delayed to
accommodate latecomers, but the adjudicator's secretary may change
the order of performance in a class to accommodate those who have
been competing at other locations.
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A chord may be given on the piano at the beginning of each piece
of unaccompanied music.
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At the discretion of the adjudicator, two or more competitors awarded
the highest marks in their class may be selected to compete in a final
test.
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"The Board" may split any class into two or more groups
of approximately equal numbers. Awards and certificates will be issued
for each group as a separate class. However, for Special Trophy Classes,
the competitor with the highest mark (and ties) only will compete
in the trophy class.
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"The Board" reserves the right to appoint additional or
substitute adjudicators.
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Awards and Trophies
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All competitors in Elementary and Secondary school
ensembles of TWO or more, soloists in first, second and third year
of playing and soloists in the school section, defined by school grade
level, will be judged against an international standard, rather than
compete against the other participants in the class.
Gold, Silver Bronze and Merit Awards will be given, rather than
first, second and third certificates. There could be several gold, silver, bronze or merit awards, or
none, presented in each category, as the level of each group is recognized
independent from the level of competition on that particular day.
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In non-competitive classes each contestant will receive a certificate
of participation to recognize their achievement in the festival.
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Awards will be presented in accordance with the following minimum
marks:
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Competitive Classes
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1st place certificate - minimum 80 marks
2nd place certificate - minimum 77 marks
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3rd place certificate - minimum 75 marks
Special Schools Section - World Standard
* Gold Award - Outstanding musically and technically
* Silver Award - Strong performance, technically solid
* Bronze Award - Good performance, few noticeable flaws
* Merit Award - Some noticeable difficulties
In trophy competitions within the schools sections, after
the adjudications have been given and the awards have been presented,
the adjudicator will present the trophy to the "Best in Class"
for that class.
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Each competitor will receive the adjudicator's written
report at the end of his/her oral comments to the class.
Certificates will be presented to winners immediately
following the oral adjudication of each class. Only one of each of
the above certificates will be issued to competitors in any one class
except where tied marks have been awarded by the adjudicator. Certificates
will be withheld if the above mark standards have not been met.
Competitors in the Solo Trophy Classes will be required
to pay a $10.00 cash entry fee just prior to the beginning of the
class.
Trophies and plaques are the property of The Kiwanis
Music Festival of London Inc. They will be awarded for specific classes,
throughout this syllabus. In trophy competitions within the schools
section, after adjudications and awards have been given, the adjudicator
will declare the "Best in Class" for that class. The Trophy
will be awarded during Stars of the Festival Awards Concert, Wednesday,
May 27, 2009 at Centennial Hall. Presentation to a winning individual/group
will be acknowledged by a receipt signed by the individual or by a
responsible representative (i.e. the conductor) of the group. Trophies
and plaques will be held by the winners until one month prior to the
next festival, and no longer than 12 months in all.
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The winner of a trophy or plaque shall be responsible
for the cost of an appropriate shield, its engraving and mounting
on the trophy or plaque, and shall be responsible for repairs in the
event of damage while the trophy or plaque is in their care.
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Awards
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Awards will be made in accordance with the Official
Scholarship List, subject to revision at the discretion of "The Board".
Adjudicators will recommend awarding Awards
to those who compete successfully in several classes.
Awards are presented to competitors who, in the opinion
of the adjudicators, show the most potential for future musical development.
Awards are not necessarily awarded to class winners
and will not be awarded to groups.
Award payments will be made by cheque directly
to the Award winners.
All Awards are presented at the absolute discretion
of the adjudicators and "The Board".
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A competitor will be eligible for only ONE Award per discipline in each festival, except for the Special
Competitions.
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Complaints and Protests
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Decisions of the adjudicator are final.
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Any complaint or protest must be made in writing,
during the festival, to "The Board".
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Competitors are not permitted to discuss the adjudicator's
comments unless invited to do so by the adjudicator.
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Failure to comply with the rules and regulations shall
disqualify the competitor.
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At the discretion of "The Board", any competitor
may be invited to perform at a concert without remuneration or payment
for incidental expenses.
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NOTICES
Entry Form
An official entry form is included in each copy of the printed Festival
Syllabus. You will note that a separate entry form must be used for
each class entered. You can
photocopy the blank Entry Form. Additional Entry Forms are available at Belle Air Music stores and Walters Music or by
calling the Festival Secretary at 519- 432-5183. Please ensure that all details on the entry form are correct and complete
prior to mailing. Keep a copy of your entry/s for your records.
An
electronic Entry Form is available online. Online entries close Saturday, December 9, 2006.
Print and sign the electronic registration form. Mail it, along with your cheque or money order postmarked no later than December 16, 2006.
COMPETITORS ARE RESPONSIBLE FOR ENTERING THE CORRECT CLASS(ES).
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Programs
| Programs may be purchased in advance by checking the appropriate box
on the Entry Form and enclosing the prepayment fee. A prepayment voucher
will be enclosed with the admission form received by all competitors.
This voucher can be presented at Belle Air Music Company's three
locations, 364 Richmond Street, White Oaks Mall, or Masonville Plaza,
and at Walters Music Centres,
Masonville Mall, lower level, all of London, Ontario, in exchange for the program(s).
Programs will also be sold during the Festival at each hall location.
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Music
| When ordering music, please allow at least 6-8 weeks for delivery, as
music is frequently out of stock and may need to be specially ordered. It is unlawful to copy any portion of music or text without authorization
from the copyright holder. To do so is a violation of the Canadian Copyright
Act. It is unfair to deny the author/composer just recompense for work
that may represent years of effort. Please refrain from the use of copied
music, as it will result in disqualification.
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General Guidelines for Choirs, Bands and Orchestras
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The conductor or delegated member of the teaching staff
must be directly responsible for their students from the time of arrival
to departure.
A room will be assigned to each choir, band or orchestra
for warm-up practice. Adult supervision must be present at all times
when students are in the warm-up rooms.
After the warm-up session, choirs, bands or orchestras
will proceed to an assigned area in the concert hall.
Students are expected to stay in the concert hall with
their group until their class has been adjudicated and dismissed.
Students may not travel back and forth between practice
rooms and the concert hall.
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Bands and Orchestras
The host school will automatically provide the following heavy percussion
equipment - three tympani and one bass drum. Further equipment can
be provided UPON EARLIER REQUEST to Mark Enns at Saunders Secondary
School( 519-452-2770) such as additional tympani (up to 7), chimes, gong,
and mallett keyboards. Beyond that, all participating schools MUST
PROVIDE THEIR OWN EQUIPMENT such as: snare drums, all cymbals, all
sticks, small specialty equiment, etc. RISERS WILL NOT BE PROVIDED.
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Admission
A special series of evening competitions will be held, featuring the
most advanced Bands, Orchestras and Choirs, as well as the Kiwanis Music
Festival of London Piano Competition, and the Rose Bowl Competition for soloists.
Tickets for these special competitions will cost $4.00, for each
event, and will be available at the door.
Guests may purchase a single session admission, at a cost of $2.00 for
daily classes.
The $15.00 FESTIVAL V.I.P. PASS, good for admission to all
events during the Festival.
(The V.I.P. Pass does not include admission to the Stars of the Festival
Concert, May 30 2007.)
Children 12 years and under are admitted at no charge.
VIDEOS, FLASH CAMERAS, INTERVIEWS
Parents and friends are cautioned to use discretion with video
and still (flash) cameras during Festival performances. All participants
need to be unencumbered by distractions in order to perform at their best.
Therefore, video cameras must not use a light while recording nor should
they be in the clear view of the performer. Flash cameras are simply not
to be used during any performance. Record still photographs at the end
of classes. Flash (and non-flash) still cameras are intrusive visually
and create mechanical sounds that disturb the performers as well as the
adjudicators and spectators. Hall managers will be vigilant against such
infractions. The media is invited to the Festival to interview performers
and to create features. But we ask that the media members please refrain
from recording any performance that is being adjudicated.
Entry fees cover approximately
HALF of the costs of producing this Festival. The remainder must
be covered by donations, admission fees, program and advertising sales.
Volunteers handle all of the activities. We ask that you join
with our volunteers, through these event fees, in making the festival
possible for the youth of our city.
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FOR
YOUR INFORMATION
Awards,
Trophies and most Cash Prizes are awarded based on adjudicators' recommendations
- School
Trophies are awarded in designated classes during the festival.
- In absence of specific marks for school classes (gold, silver, bronze certificates) the adjudicator(s) declare "Best in
the Class" to award the trophy for designated Secondary School classes.
- Solo Trophies are
available to first place winners of classes listed with the letter "T" in the Syllabus i.e. T2436, T3601. Solo Trophies are awarded during the festival to performers at the end of each solo trophy class.
- Trophies for categories (i.e. best choir, band, piano duet, string ensemble etc.) are awarded after the festival.
- Gold Prizes - Class numbers listed withe letter "P" in
the syllabus are specifically designed for school competitions. (i.e., P8202).
To see more Gold Prize Classes available for 2007, click on People, click on Winners, click on Gold School Awards.
- Participation
awards may be applied for by School Music programs based on a point system.
Click on Entry Info, click on Participation Awards.
